Deposit Calculation for Reservations with Complimentary/Promotional Offers
Stay is enhanced to calculate the deposit amount for reservations created using rate plans that have promotional/complimentary offers applied as follows:
-
When the deposit policy, associated with the reservation, is configured to charge the nightly room rate with tax of the first night of stay as the deposit amount and when the first night of stay is offered as the complimentary night, the nightly room rate prior to the application of the promotional offer is calculated as the deposit amount for the reservation.
For example, consider a reservation with the following nightly room rates that has a promotional offer, Buy 3 Get 2, applied.
|
Date |
Nightly Room Rate ($) |
Complimentary Nights |
|---|---|---|
|
Jan 01, 2025 |
100.00 |
Yes |
|
Jan 02, 2025 |
110.00 |
No |
|
Jan 03, 2025 |
90.00 |
Yes |
|
Jan 04, 2025 |
120.00 |
No |
|
Jan 05, 2025 |
140.00 |
No |
For this reservation, the first and third nights of stay are offered as complimentary nights. When this reservation is associated with a deposit policy, configured to charge the first night of stay as the deposit amount, the nightly room rate prior to the application of the complimentary first night of stay, that is, $100.00, is charged as the deposit amount.
-
When the deposit policy associated with the reservation is configured to charge the nightly room rate with tax of the entire duration of stay as the deposit amount, the deposit amount is calculated for the nights that are not offered as complimentary.
In this scenario, based on the example mentioned, the first and third nights of stay are offered as complimentary nights. In this case, the nightly room rate of all nights of stay, that is, ($100.00 + 110.00 + $90.00 + $120.00 + $140.00 = $560.00) is calculated as the deposit amount for the reservation.
The calculated deposit amount is displayed in the Estimated Charges section of the Book Reservation pop-up screen and reservation.
This enhancement is also applicable to reservations created through Agilysys Book and Fuel Booking Engine.